Organisation of Congresses and Management of Scientific Societies

We offer the most efficient management of your Congress and the specialised services of a Travel Agency exclusively dedicated to your Meetings.

Aforo Congresos is a Professional Congress Organiser dedicated to the management of Congresses and Scientific Organisations.
We have a highly specialised team of professionals providing services which incorporate the most advanced technical resources to ensure the success of your congress.
Aforo Congresos provides integral management for your project with energy and effectiveness, with over 20 years of experience in organising events in cities throughout Spain. We also offer our specialised Travel Agency dedicated exclusively to providing the services required for your event.

 

Member of:

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[SERVICES]

SERVICES

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Consulting and Planning

  • Selection of Candidate sites, with research into venues and locations that meet needs of the event
  • Viability study
  • Marketing and communication plan to increase the number of participants and collaboration of sponsors

Technical Secretariat

  • Image design and creation
  • Promotion and dissemination of the Congress
  • Registration management
  • Abstracts management. Submission to evaluators and subsequent confirmation of acceptance/rejection to authors
  • Personalised attention for Speakers and Guests
  • Design, maintenance and updating of the Congress website
  • FM Certification
  • Contracting and coordination of all service providers
  • Specialised personnel
  • On-site Secretariat

Exhibition and Sponsorship Secretariat

  • Creation of a database of sponsors/exhibitors
  • Creation and distribution of a Sponsorship dossier
  • Negotiation and management of collaboration and participation
  • Integral management of trade shows
  • Coordination and supervision of on-site setup

Specialised Technical Resources

  • Specialised software
  • Platform for the management of registration and communications
  • On-line registration
  • Multimedia displays/digital screens for displays, posters, etc.
  • Conference webcasting
  • Personalised mobile Apps. Paperless congress

[SOCIETIES]

SECRETARIAT FOR SCIENTIFIC SOCIETIES

ADMINISTRATIVE MANAGEMENT AND TECHNICAL SECRETARIAT


Management and Oversight of official documentation

  • Meeting Minutes
  • Membership Register
  • Contracts with Service Providers, Agreements, etc.
  • Official Documentation

Convocation and organisation of Directors’ Meetings and General Assemblies

  • Printing of convocation letters and sending by email/post
  • Reservation of meeting venues and sending of convocations
  • Management of travel arrangements and accommodation for Meetings

Permanent Secretariat

  • Information for Members by telephone and email.
  • Installation of a 902 telephone hotline in our offices dedicated exclusively to managing issues related to the Company.
  • Preparation of a Membership database, registrations and cancellations, changes of address, etc.
  • Dissemination of the actions carried out by the Company through the official website and reports.
  • Communications management on social networks.

Accounting/Tax Management

  • Consulting services for the creation of Company budgets.
  • General accounting services for company income/expenditures.
  • Management of taxes and other fiscal liabilities.
  • Tax Consulting.

Management of Courses, Meetings and Congresses held by the Company

  • Coordination with the Board of Directors for the management of activities carried out by the Company.

Sponsorship and Partnerships

  • Consulting in financing and optimisation of financial resources.
  • Development of company partnerships.
  • Commercialisation of services. Publications.
  • Negotiation of agreements with the pharmaceutical industry.

[TRAVEL AGENCY]

Aforo Travel Agency and Congresses offers services exclusively dedicated to managing all the tourist activities your meeting requires.

  • Booking for Accommodations with Special Rates
  • Agreements with airlines and Renfe, as Official Providers of Congress Transportation, with special rates and conditions
  • Services for conference attendants and guests:
    Our personnel will contact your Conference guests and take care of managing all their travel and accommodation needs, etc.
  • Pre/Post Congress Programmes: sports, cultural and social activities, tours
  • Activities programmes for guests
  • Social programmes for conferences: Advising about the best venues for your conference’s social events: receptions, dinners, lunches, etc.
  • Management of registration, transfers and accommodation for any national or international congress you would like to attend.

Member of:

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[CONGRESSES]

Next Congresses

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